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Article 1

Event Organiser

HOSPITALITY ON SAS is a limited company with a capital of 10,000 € and headquarters at 28 boulevard Raspail - 75007 Paris, registered in the Trade & Corporate Register under number RCS 524 132 123 and represented by Mr Georges PANAYOTIS, President and CEO (hereafter designated as " organizing company " or " organizer") is organizing on November 7 2018 two international competitions called the "Worldwide HospitalityAwards" and the "Worldwide Hospitality School Awards", according to the methods described in these regulations.

Article 2

Presentation of the event

HOSPITALITY ON has undertaken the valorization of the hospitality industry’s initiatives around the world with the Worldwide Hospitality Awards and the Worldwide Hospitality School Awards. This international competition is an opportunity for hoteliers and hospitality schools to promote their teams’ exemplary achievements in the following categories:

Worldwide Hospitality Awards:

1. Best Communication Campaign
2. Best Brand Marketing Operation
3. Best Initiative in Sustainable Development and Social Responsibility
4. Best Initiative in Human Resources and Talent Management
5. Best Innovation in Hotel Concept
6. Best Innovation in Services in Addition to Accommodations
7. Best “wow!” Effect for a Luxury Hotel
8. Best Digital Innovation
9. Best Hotelier
10. Best Iconic Employee
11. Lifetime Achievement
12. Grand Prix Worldwide Hospitality Awards

Worldwide Hospitality School Awards           

1. Best Innovation in an Educational Program
2. Best Professional SuccessArticle 3

Description of the categories

Worldwide Hospitality Awards

1. Best Communication Campaign

This Award will be presented to distinguish a communication campaign developed by a hotel group or a brand for its domestic and/or international market. It may include various communication channels: TV spots, radio, magazines, Internet...

2. Best Brand Marketing Operation

This award will recognize a marketing campaign or a single operation geared at supporting, promoting, re-launching a hotel brand through innovative initiatives, tools and partnerships.


3. Best Initiative in Sustainable Development and Social Responsibility

This award will be attributed to an initiative or program that shows a brand or hotel group's implication in sustainable development, fair trade and/or the social responsibility of the company towards local population and staff, and/or tourist sites and natural resources.

4. Best Initiative in Human Resources and Talent Management

This Award will be attributed to a program that reveals the exemplary nature of its human resources policy in terms of recruitment, new employee integration, diversity, career development, performance assessment, motivation of personnel, company’s spirit.

5. Best Innovation in Hotel Concept

This Award will be attributed to a new concept, new service or a particular initiative of a group, a brand, a hotel which reflects the capacity of this sector to innovate and to renew itself. This concept brings forward a vision of comfort and/or a better quality of service for guests in terms of design, spatial planning, technology and services, conference rooms, …

6. Best Innovation in Services in Addition to Accommodations

This award will be attributed to a new concept, a new service or an initiative by a hotel group / hotel brand or an independent hotel which demonstrates the industry’s ability to innovate and renew itself with complementary services (such as catering, bar, room-service, fitness and wellness, banqueting, etc. )

7. Best “wow” Effect for a Luxury Hotel

This award will be presented to an exceptional product or service provided by a luxury hotel (4+ stars) that demonstrates its ability to invest in order to surprise and exceed the imaginations of the most demanding guests.

8. Best Digital Innovation

This award will be presented to the development of innovative digital tools to support direct hotel sales for the benefit of hotel groups and the promotion of their brands: websites, CRS, CRM, connected devices, digital services...

9. Best Hotelier

The Best General Manager will be distinguished according to the following criteria: business performance, human and social dimension, implication in the local community, professional recognition by peers and involvement in community life. Only a General Manager who is currently working in a hotel can participate in this competition. The laureate will not be able to present another candidacy in the same category for the next 10 years.

The candidacies can be presented by an hotel school or a tourist accommodation. The hotel school presenting the candidacy must get the approval of its choice from the said tourist accommodation, the organizer will not be responsible. In any case, the organizer will intervene in the selection process of the candidacies between the school and the said tourist accommodation and the organizer is not obliged to inform the hotel school or the said tourist accommodation about the candidacies received from the hotel schools and tourist accommodations. 

10. Best Iconic Employee

This award will be presented to an associate on the payroll of a hospitality company who has left his mark on his trade through his exemplary career, the recognition of the clients and the quality of his services.

The candidacies can be presented by an hotel school or a tourist accommodation. The hotel school presenting the candidacy must get the approval of its choice from the said tourist accommodation, the organizer will not be responsible. In any case, the organizer will intervene in the selection process of the candidacies between the school and the said tourist accommodation and the organizer is not obliged to inform the hotel school or the said tourist accommodation about the candidacies received from the hotel schools and tourist accommodations. 

11. Lifetime Achievement:

This trophy will be awarded by the Advisory Board to a personality from the international hotel or tourism industry who has marked the profession with his or her pioneering, innovative, entrepreneurial and professional success.

12. Grand Prix Hospitality ON:

This award will be presented by Hospitality ON to an international hotel company which marked the year 2017/2018 for its performance.

Worldwide Hospitality School Awards

1. Best Innovation in an Educational Program

This award will be presented to an innovating initiative that covers several fields (educational, sustainable development, international student exchange...). This action or mission aims at providing students with the necessary tools to be more operational in the catering and hospitality fields, and at strengthening the relationships between the trade and training institutions.

2. Best Professional Success

This award will be presented to a school graduate, who has been working for 5 years (maximum), and aged less than 30 years old. These young professionals must distinguish themselves by their academic results and a promising and/or successful career debut in the hotel industry. They must demonstrate their potential to climb the scale of success and to serve efficiently their companies.

The candidacies can be presented by an hotel school or a tourist accommodation. The tourist accommodation presenting the candidacy must get the approval of its choice from the school, the organizer will not be responsible. In any case, the organizer will intervene in the selection process of the candidacies between the school and the said tourist accommodation and the organizer is not obliged to inform the hotel school or the said tourist accommodation about the candidacies received from the hotel schools and tourist accommodations. 

Article 4

Conditions of participation

This competition is open to all Hotel Groups / Corporate Hotel Chains / Voluntary Chains / Independent Hotels / Franchised Hotels / Residence Hotels / Tourist Accommodations / Hotel Schools / Hospitality related training programs / Hospitality Secondary schools and any person representing a hotel worldwide (known as " Candidates "), with exception to employees of the  company and their families.

Article 5

Announcement of the event

This competition is publicized via the following media: Official website of the event: www.hospitalityawards.com / Press Partner of the event www.hospitality-on.com and Hospitality ON Magazine/e-mailings, etc.

Article 6

Participation procedure

To participate in this event, candidates must complete the registration form available from the  team or register online at: http://store.hospitality-on.com/en/events/worldwide-hospitality-awards.html, pay registration fees and send their application to the Event Organiser. Each application submitted to the Worldwide Hospitality Awards and Worldwide Hospitality School Awards is reviewed by the juries.

The applications are presented in the form of either PowerPoint slideshows or PDF files, in English or French, responding to the different points in the questionnaire, as well a compulsory summary up to 5000 characters maximum of their application in English only, one HD picture of the project and a HD logo of their brand. This mandatory presentation may be completed by supporting documents: brochures, photos, CD, video. Moreover, all candidates must provide a high-definition image of their brand’s logo.

Applicants gives to the Event organiser the right to use the logo of their brands on the internet sites hospitality-on.com and hospitalityawards.com which are accessible worldwide throughout the legal period of protection in France of the intellectual property rights of said logos. Selected finalists will provide a one minute video illustrating their application. These elements will be used during the ceremony. Full applications must be submitted online through the website of Hospitality ON by the applicant, giving permission to the Organizer to publish them on the above-mentioned websites throughout the duration of the event, without prejudice to the provisions of article 20 here below. In case the applicant does not want to release certain documents, he should inform the organizer in advance, otherwise the organizer cannot be held responsible for the release of documents received.

The Applicant will also ensure their submission complies with the laws and regulations in France. More particularly, the Applicant guarantees that the dossier contains no elements that are inconsistent with good moral, injurious, defamatory, counterfeit, xenophobic, homophobic, anti-Semitic, etc.

Submission dates for candidates: from April, 2018 until September 21, 2018 inclusive for the below mentioned categories : Best Communication Campaign / Best Brand Marketing Operation / Best Initiative in Sustainable Development and Social Responsibility / Best Initiative in Human Resources and Talent Management / Best Innovation in Hotel Concept/ Best Innovation in Services in Addition to Accommodations / Best “wow” Effect for a Luxury Hotel / Best Digital Innovation / Best Innovation in an Educational Program

Submission dates for candidates: from April, 2018 until October 12, 2018  inclusive for the below mentioned categories: Best Hotelier / Best Iconic Employee/ Best Professional Success

Applicants may not apply for some categories, such as: “Lifetime Achievement”, “Grand Prix Worldwide Hospitality Awards” and/or “Best Hospitality Management School of the year”. For these categories, the finalists are nominated by the Hospitality ON Jury or the Advisory Board among hotels and hospitality management schools that have drawn their attention.

Participation in the Worldwide Hospitality Awards and World- wide Hospitality School Awards implies full acceptance of the present regulations with no reserve.

Article 7

Registration fees

599€ ex VAT per application for a hotel group / chain / independent properties or hotel schools. Participation in the competition will only be confirmed upon reception of the duly completed application(s), as well as full payment of application fees. The Applicant must pay application fees upon receipt of invoice from the Event Organiser if fees were not paid at the time of submission of the application. Application fees may be paid by check, bank transfer, or by debit/credit card:

By completing the corresponding registration form available from the team or register online at: http://store.hospitality-on.com/en/events/worldwide-hospitality-awards.html

The Applicant has until the pre-evening of the Award Ceremony, or 6th of November 2018 to pay participation fees. If a candidate has not paid application fees prior to the event, the Event organiser reserves the right to disqualify the candidate from the competition. In case of late payment, pursuant to article L 441-6 of French Commercial Code, a fee may be levied of three times the applicable legal interest rate as well as a flat fee for recovery costs of 40€.

Each application includes an invitation for one person, whose substitution is possible at any time, to the awards ceremony which will take place Wednesday, November 7, 2018 at the InterContinental Paris Le Grand.

Once registered for the competition, the application(s) cannot be refunded or cancelled.

Article 7(bis)

Participation in the Ceremony

The public may attend the ceremony by registering with the Event organiser at 28 boulevard Raspail 75007 Paris / events[@]hospitality-on.com until the day of the Event, November 7, 2018 included. The rate to attend the ceremony is 219€ ex VAT per hotel operator participant, 439€ ex VAT per non-hotel operator participant. The hotel operator rate is applicable to anyone working in a hotel structure or any person who owns one or more hotels. All other categories will be considered non-hotelier. As soon as the registration form is duly signed, payment must be received upon receipt of invoice from the Event Organiser.

Payment may be made by bank transfer or debit/credit card by completing the registration form available from the  team or register online at: http://store.hospitality-on.com/en/events/worldwide-hospitality-awards/worldwide-hospitality-awards-attend-the-ceremony.html.

After October 29, 2018 only credit card payments will be accepted. Registration is personal and non-refundable, however you can be replaced by one of your colleagues.

The number of places being limited, the Event Organiser cannot guarantee that all requests be accepted. Priority will be given to hoteliers.

Participants in the Award Ceremony accept that their name and photograph be reproduced in advertisements online (on the websites of the Organizing Company) in connection to the Worldwide Hospitality Awards and Worldwide Hospitality School Awards, worldwide and for ten (10) years following their participation in the Award Ceremony, with no reference, payment or compensation.

Article 8

Advisory board 

The Advisory Board consists of a president and around twenty representatives of hotel schools and hotel groups and people in financing/economics. It guarantees that the selection follows good procedures by defining the categories and rules of the competition. It also intervenes in the selection of finalists and the winner of the following categories 
a. Best Innovation in an Educational Program
b. Lifetime Achievement (cf article 11 of the Rules and Regulations).

Article 9

Juries

The selection of finalists and of winners of certain awards will be made by three (3) different juries, as described hereafter. The different juries of the Hospitality Awards and the Worldwide Hospitality School Awards reserve the right to divide into two sub-categories: Corporate Concept and Individual Initiative, depending on the number and nature of the application files received.

• A corporate concept is an innovation by a hotel group or chain with more than 10,000 rooms and with the intention to implement it in several hotels of the group/chain. An innovation by a sole hotel from group or chain with more than 10,000 rooms will be considered an individual initiative.

• An individual initiative is an innovation realized by an independent hotel or simple hotel from a hotel chain or group.

The Event Organiser reserves the right to withdraw one or more categories from the competition if the number of applications received for this or these category(ies) is not sufficient.

In this case the Event Organiser will inform candidates of its decision to retract the category. Candidates that have submitted an application to this category may be shifted to a new category or choose to have their application fee reimbursed.

The different juries reserve the right to move an application from one category to another if they judge that the application is more suited for this new category.

9.1 The Jury of the Worldwide Hospitality Awards consists of a President and forty or so high profile personalities from the business world, the tourism industry and communications, outside the hotel-restaurant industry (the “International Jury”). The jury will gather on October 2018 at the InterContinental Paris Le Grand Hotel to select:

9.1.1 The finalists for the following categories:

a. Best Communication Campaign

b. Best Digital Innovation

c. Best Innovation in Hotel Concept

d. Best Innovation in Services in Addition to Accommodations

e. Best “wow” Effect for a Luxury Hotel

9.1.2 The finalists and winners of the following categories:

a. Best Brand Marketing Operation

b. Best Initiative in Sustainable Development and Social Responsibility

c. Best Initiative in Human Resources and Talent Management (ref article 11 of the Rules & Regulations).

9.2 The Jury of the Worldwide Hospitality Schools Awards consists of a President and twenty or so representatives from hotel groups, members of the Advisory Board of the Worldwide Hospitality Awards (Jury “Advisory Board”) They will meet on October 2018 at the InterContinental Paris Le Grand hotel to select the finalists for the following categories

a. Best innovation in an educational program “Hospitality Management Schools”

b. Lifetime achievement (ref article 11 of the Rules and Regulations)

9.3 The Jury that will select finalists and winners for the categories “Best Iconic Employee”, “Best Professional Success”, “Best Hospitality Management School”, “Best Hotelier”, and “Grand Prix Hospitality ON” is made up of the editorial staff of Hospitality ON (the “Hospitality ON Jury”). This jury is made up of a President and a dozen members and will meet on October 2018 in the offices of the Company.

Selection of the members of the different juries is done only by the Event Organiser and cannot be contested. The list of jury members and of the steering committee will not be revealed in order to avoid any attempts of corruption.

Article 10

Selection criteria and methods

Applications will be evaluated according to the three following criteria:
1. The innovative aspects of the projects submitted.
2. The exemplary quality of the operation and its capacity to strengthen or expand.
3. Efficiency of actions taken in terms of economic benefits.

Article 11

Selection process

The determination of finalists and laureates follows a three-step process with the intervention of a specific jury following the different categories as specified in article 9 above.

First stage: vote by web users registered on the Hospitality-ON.com website

Starting October 5, 2018, registered users of the website hospitality-on.com will have the possibility to express their choices with an indicative vote (categories implying persons) among the applications posted online, in order to help in the selection of applications which will be submitted to each specific jury. The Company cannot be held responsible for voting resulting from late submissions and/or incomplete application files. The results of the vote will not be communicated to the applicants. No information on selections should be disclosed before the day of the ceremony, either by the juries, the organizing team or any other person who has access to the results before the ceremony.

Second stage: intervention of juries

I) Shortlisting by each specific jury

The International Jury, meets for a deliberation session on October 2018, to examine the applications presented to determine the finalists in the following categories:

a. Best Communication Campaign

b. Best Digital Innovation

c. Best Innovation in Hotel Concept

d. Best Innovation in Services in Addition to Accommodations

e. Best “wow” Effect for a Luxury Hotel

II) Selection

1) The International Jury, meets for a deliberation session on October 2018, to examine the applications presented to determine the finalists and the winners in the following categories:

a. Best Brand Marketing Operation

b. Best Initiative in Sustainable Development and Social Responsibility

c. Best Initiative in Human Resources and Talent Management

2) The Hospitality ON Jury will select finalists and winners on October 2018, in the following categories:

a. Best Iconic Employee

b. Best Hotelier

c. Best Professional Success

d. Grand Prix Hospitality ON

And the finalists for the category:

a. Best Hospitality Management School

3) The Advisory Board Jury, meets on October 2018, to select the winner of the category:

a. Best Innovation in an Educational Program

b. Lifetime Achievement

Scoring system:

Scoring will be carried out as follows:

• Each Jury member will attribute one point to the candidate of their choice in each category.

• The sum of these points will establish a ranking to determine the three finalists for each category.

• There are always only be a minimum of 3 nominees for the final. In case of a draw for 1st place, the Jury will proceed to another vote to decide between the two candidates or can decide to award the prize to both candidates (only in the case that the candidate which will take 2nd rank is selected as a finalist). In case a draw for 3rd place, the jury will proceed to a new vote to differentiate between the two candidates. In case a draw for 3rd place, the jury will proceed to a new vote to differentiate between the two candidates. In case of a draw for the 2nd place, the two candidates will be qualified for the final round without having to break the tie. Unless the jury decides to present 4 nominees. 

For the category “Lifetime Achievement”, the Jury serves the right to award the prize to the 2nd choice in case that the ceremony on November 7, 2018. Therefore, the committee will verify with the winner’s attendance at the ceremony before the “President of the Advisory Board” presents the envelop including winner’s name to the bailiff on the day of the ceremony.

Once the results are established, the presidents of the different juries will deliver the results to the court bailiff at the end of deliberations except for the category “Lifetime Achievement”.

Third stage: the electronic public vote during the awards ceremony

During the Award ceremony on Wednesday, November 7, 2018 at the InterContinental Paris Le Grand, the public will have electronic voting remote controls, and will contribute through their own vote, under supervision of the bailiff who will also draw up an official report of the vote, to determine the winners among the finalists designated by the different juries for the following categories:

a. Best Communication Campaign

b. Best Innovation in Hotel Concept

c. Best Innovation in Services in Addition to Accommodations

d. Best “wow” Effect for a Luxury Hotel

e. Best Digital Innovation

f. Best Hospitality Management School

For these categories the public’s decision will not be deliberated and will be final.

If there is a draw during the vote on November 7, 2018 for the 1st place, an award will be given to both laureates.

Article 12

Awards

Finalists will be presented with a certificate attesting to finalist status and signed by the President of the  Company, the President of the Ceremony, the President of the Advisory Board and the President of the Jury. A trophy will be presented to the winner of each of the categories. These prizes have no monetary value.

Article 13

Identification of winners and elimination from participation

Candidates and participants for this ceremony authorize the verification of their identity by the Event Organiser and all information on the registration form. Submissions in which the questionnaire is incomplete and/or provides incomplete or false contact information will not be taken into consideration and will result in them being eliminated from the event. Registration fees will not be refunded.

Article 14

Modification of the dates of the competition and number of prizes

The  Company will not be held responsible in any way should it be forced to cancel this competition, due to force majeure or events beyond its control. Moreover, it reserves the right, within legal limits, to extend or limit the participation deadline, postpone or change conditions, and it cannot be held responsible because of this.
Additions and modifications to these regulations may eventually be made. They will be considered as amendments to the present rules. Any modification will be delivered as an amendment to the Bailiff agent of the present regulations.

Article 15

Use of winners’ identity

By participating in the competition participants accept the unrestricted use of their name and surname, position and city of residence and photograph, as well as their voice recorded during the ceremony for ten years following their participation in the awards ceremony. Use may be through online advertising supports (websites of the  Company) and supports printed in connection to the Worldwide Hospitality Awards and Worldwide Hospitality School Awards accessible worldwide with no credit or compensation other than the trophy / certificate.

Article 16

Acceptance of the regulation

Participants in this competition accept the present regulations in their entirety – deposited at the Court Bailiffs. It must be noted that the President of each jury, will deliver the names of finalists and/ or the winners in each category, to the court bailiff who will deliver them in a sealed envelope during the ceremony that will take place on Wednesday, November 7, 2018.

Article 17

Interpretation of the regulations and attribution of competency

Any eventual contestation of the interpretation of the present regulations will be considered by the Event Organiser alone. There will be no answer to any written or verbal inquiry concerning the mechanism of the competition or the interpretation of these regulations.
In accordance with provisions of Article 2254 du Code Civil, any action taken by Candidates against the  Company due to the validity, interpretation, execution or non-execution, interruption or cancellation of the regulations will no longer be taken into consideration after one year from the Award Ceremony.

The present regulations (including their interpretation and all litigations deriving from them) are governed by French law.

ANY LITIGATION SUSCEPTIBLE TO DERIVE FROM THE VALIDITY, INTERPRETATION, EXECUTION OR NON EXECUTION, INTERRUPTION OR CANCELLATION OF THE REGULATIONS REGLEMENT WILL BE REFERRED TO THE PARIS COMMERCIAL COURT.

These Rules and Regulations (including its interpretation and any litation which may arise) is governed by French law.

Article 18

Data Protection Act

Personal data of participants and candidates in the competition will be collected and handled electronically for the sole purpose of the event's organization. In accordance with the law n° 78-17on January 6th 1978, each participant and each candidate may exercise their right to access, rectify or remove data concerning them by sending their request by mail to the following address: Hospitality ON Worldwide Hospitality Awards, 28 Boulevard Raspail 75007 Paris. Any participant or candidate may oppose use of their data for marketing purposes.

Article 19

Mailing address of the competition

Mailing address of the competition is " Hospitality ON - Worldwide Hospitality Awards ", 28 boulevard Raspail, 75007 PARIS - France.

Article 20

Transfer of copyright

Participants in this competition accept the cession of competitor's copyrights to the Event Organiser and authorize the commercial use and exploitation of their contribution(s) to the competition with no compensation and with exception to the logo of their brand.
In this regard, Candidates acknowledge cession of their rights for reproduction, representation and adaptation of their contribution(s) to the Organizer, worldwide and for the duration of the legal protection in France of said rights, on all digital supports(Web sites, social networks, community platforms, applications mobiles, etc.) and printed supports (books, guides, leaflets, brochures, posters, postcards, etc.) for commercial, promotional and/or advertising purposes by the  Company and for its activities, products and/or services

Participants affirm they are the author of contributions submitted and guarantee that the works submitted are their original work.
Participants assume responsibility for any authorizations required by third parties that have directly or indirectly participated in the realization of the submission and/or who may estimate they have any exercisable rights. The participant will assume any charges and responsibility for expenses incurred. Generally speaking, the participant guarantees the organizers of this competition against any legal recourse, action or claim that could be made for any reason by any third party, upon the exercise of the Organizer's rights to use application materials submitted for the competition or any other information released as per the present regulations. The participant will not hold the Organizer responsible in case of claims made by a third party due to counterfeit of copyrights or any violation of user or property rights of any nature. In addition, the participant must ensure that the images, sounds and videos are provided free of intellectual property or image rights. The Candidate assumes responsibility to obtain the necessary copyrights or authorization to use these elements from any third parties for the organization of the event and will guarantee that these elements may be used for commercial purposes by the Event Organiser. This translation is unofficial and for information purposes only. It has no legal value. For legal purposes, only the French regulations are official and have legal value.